Schools, especially college campuses, often have many assets spread across multiple facilities, with high-value technology frequently going back and forth between them. Tracking equipment and supplies is a challenge in any school, and record keeping can easily become a nightmare due to misplaced assets, forcing busy faculty and staff to waste precious time tracking down audio visual devices, laboratory equipment or other supplies. If the equipment can't be found, many schools stretch their already tight budgets to unnecessarily purchase or rent replacements.
Metalcraft specializes in asset tracking, especially in the education world. Tracking educational resources can be done with barcode or RFID technology, helping to maximize their use and keeping school budgets in line and on target, exemplifying ID Made Better®.
The importance of using asset management software in schools
Using asset management software in schools allows for better tracking and reporting information about the assets being tracking. Utilizing this information schools are able to:
- Reduce unnecessary equipment purchases
- Track depreciation of equipment
- Discourage theft of school property
- Maintain accounting records in accordance with GASB 34
What are the benefits of implementing asset management in schools?
Benefits of implementing asset management in schools includes all of the items listed above. In addition, having a solid asset management program in schools allows for better planning and maximization of the assets being tracked.
What are some essential features in a good school asset management plan?
Planning and implementing an effective school asset management program is essential to ensuring it will meet expectations. We've created two tools to help - our Ultimate Guide to Asset Tracking - and its supplemental piece the Ultimate Guide to Asset Tracking Checklist. Both tools contain valuable information and will walk you through the process of putting an effective asset management system together step by step.
What factors should you consider before purchasing school asset management tools?
- What type of assets will you be tracking?
- How long will the asset labels be expected to last?
- What will the asset labels be exposed to?
- Who will be doing the asset inventory? What kind of training will they require?
- What type of technology will you be using? Barcode, RFID or both?
- Are the assets fixed or mobile?
School asset tracking with barcode labels
A school asset tracking program using barcode labels provides the foundation for an effective automated asset management system. Benefits of barcode labels include:
- Reduction in errors - typical manual data entry causes one error in 300 characters; barcode nearly eliminates errors
- Time savings - routine manual data entry can take several minutes per asset where barcode takes mere seconds
- Improved efficiencies - less time is spent on the data entry process and follow-up error resolution
- Overall cost saving - reducing errors, saving time and overall improved efficiencies lead to cost savings across the board
Metal Barcode Nameplates combine reliability with the durability you have come to expect with any Metalcraft product.
Metal Barcode Nameplates combine reliability with the durability you have come to expect with any Metalcraft product. And now we’ve made them even easier to apply with a convenient break-away tab to assist with liner removal.
An ideal solution for indoor asset tracking, “VALUMARK” Labels are an effective affordable identification solution.
Metalized Silver Polyester Labels are polyester asset labels that have the appearance of expensive metal without the accompanying price tag. These silver polyester labels are digitally printed which allows for crisp, clean company logos as well as consistent, reliable barcode scans.
Metalcraft’s Premium Polyester Barcode Labels provide the flexibility and functionality you need in a basic polyester barcode label.
Durability, reliability, and versatility – all in one product! Foil Barcode Labels are ideal for customers who require a flexible label that will conform to most surfaces yet need a product that will withstand harsh conditions including chemicals, abrasion, solvents and high temperatures.
Secure valuable assets and deter theft with Metalcraft’s Destructible Labels! Made from a destructible material that tears apart if someone tries to remove it, these labels offer customers a unique way to protect their property.
Do your assets have a habit of disappearing? Discourage theft and keep your property intact with Metalcraft’s Tamper-Evident Barcode Labels. If someone attempts to remove the label, the word “VOID” is left behind on the surface of the asset and the back of the label.
Need a label that works as great as it looks? Metalcraft’s Premium StyleMark Labels are the solution you’ve been looking for! Made from a flexible polycarbonate material with a textured, non-reflective finish, Premium StyleMark Labels look great and work even better.
Need a top-of-the-line label? “CRAFTMARK” Polyester Barcode Labels can’t be beat. Printed using our thickest polyester and a .0035” thick adhesive these labels can outperform any standard polyester label – and with an unlimited color palette they will look better doing it.
School Inventory Made Easier Utilizing RFID Tracking
Schools use RFID technology to not only keep an accurate count of their inventory but also drastically reduce the amount of time spent on doing inventory.
Barcode or RFID? Choose Your Best Fit
Equipment and tool tracking using mobile apps and hardware provides information wherever and whenever there’s a need.
Durable Barcode Labels - What Does it Mean To You?
From high temperatures to outdoor exposure, abrasion and autoclave sterilization, the term "durable" covers many industries and many scenarios.
Tamper Evident Labels - One Product, Two Applications
Metalcraft's Tamper Evident labels and Security Barcode labels allow you to not only track your assets but also deter theft or prevent unauthorized asset transfer.