Schools, especially college campuses, often have many assets spread across multiple facilities, with high-value technology frequently going back and forth between them. Tracking equipment and supplies is a challenge in any school, and record keeping can easily become a nightmare due to misplaced assets, forcing busy faculty and staff to waste precious time tracking down audio visual devices, laboratory equipment or other supplies. If the equipment can't be found, many schools stretch their already tight budgets to unnecessarily purchase or rent replacements.
Metalcraft specializes in asset tracking, especially in the education world. Tracking educational resources can be done with barcode or RFID technology, helping to maximize their use and keeping school budgets in line and on target, exemplifying ID Made Better®.
The importance of using asset management software in schools
Using asset management software in schools allows for better tracking and reporting information about the assets being tracking. Utilizing this information schools are able to:
- Reduce unnecessary equipment purchases
- Track depreciation of equipment
- Discourage theft of school property
- Maintain accounting records in accordance with GASB 34
What are the benefits of implementing asset management in schools?
Benefits of implementing asset management in schools includes all of the items listed above. In addition, having a solid asset management program in schools allows for better planning and maximization of the assets being tracked.
What are some essential features in a good school asset management plan?
Planning and implementing an effective school asset management program is essential to ensuring it will meet expectations. We've created two tools to help - our Ultimate Guide to Asset Tracking - and its supplemental piece the Ultimate Guide to Asset Tracking Checklist. Both tools contain valuable information and will walk you through the process of putting an effective asset management system together step by step.
What factors should you consider before purchasing school asset management tools?
- What type of assets will you be tracking?
- How long will the asset labels be expected to last?
- What will the asset labels be exposed to?
- Who will be doing the asset inventory? What kind of training will they require?
- What type of technology will you be using? Barcode, RFID or both?
- Are the assets fixed or mobile?
School asset tracking with barcode labels
A school asset tracking program using barcode labels provides the foundation for an effective automated asset management system. Benefits of barcode labels include:
- Reduction in errors - typical manual data entry causes one error in 300 characters; barcode nearly eliminates errors
- Time savings - routine manual data entry can take several minutes per asset where barcode takes mere seconds
- Improved efficiencies - less time is spent on the data entry process and follow-up error resolution
- Overall cost saving - reducing errors, saving time and overall improved efficiencies lead to cost savings across the board
Metal Barcode Nameplates combine reliability with the durability you have come to expect with any Metalcraft product.
Tabbed Metal Barcode Nameplates have a convenient break-away tab to assist with liner removal.
An ideal solution for indoor asset tracking, “VALUMARK” Labels are an effective and affordable identification solution.
Metalcraft’s Premium Polyester Barcode Labels provide both flexibility and functionality for your asset tracking needs.
Our flexible Foil Barcode Labels conform to surfaces while withstanding chemicals, abrasion, solvents and high temperatures.
Metalcraft’s Premium StyleMark Labels use a flexible polycarbonate material with a textured, non-reflective finish.
Our CRAFTMARK Polyester Barcode Labels are printed using our thickest polyester and a .0035” thick adhesive.
From The Asset Tracking Blog
Apr 09, 2021
School Inventory Made Easier Utilizing RFID Tracking
Schools use RFID technology to not only keep an accurate count of their inventory but also drastically reduce the amount of time spent on doing inventory.
Dec 30, 2019
Barcode or RFID? Choose Your Best Fit
Equipment and tool tracking using mobile apps and hardware provides information wherever and whenever there’s a need.
Nov 19, 2019
Durable Barcode Labels - What Does it Mean To You?
From high temperatures to outdoor exposure, abrasion and autoclave sterilization, the term "durable" covers many industries and many scenarios.
Education Case Studies
Lesson In Asset Tracking
How metal barcode asset tracking helped Matchbox learning
A quality education is more important than ever for today’s students. It is the key to becoming a confident and self-dependent individual. Unfortunately, not all students have this opportunity. This is where organizations like Matchbook Learning come into play.